Bookstore POS software for titles, school lists and publisher accounts

1One record per title

Each book is a product with a name, a selling price and a stock quantity. Give it the category, such as Textbooks, Novels or Children, so reports are meaningful. You can type English and Urdu names, so a customer asking in either language finds the same book.

2School season

In the weeks before school opens, parents arrive with lists. Bill each list as one sale, give a bill discount to a school or a bulk buyer if you choose, and take part payment if they will return. The same product can have a retail and a wholesale price, which suits depots that also supply smaller shops.

3Publisher and distributor accounts

Books are often bought on credit from publishers. Record each delivery against the supplier, enter what you pay, and the app keeps the balance and the pay-by date. When a publisher's representative calls, you can see what you owe and what you received, title by title.

4Slow stock and returns

Some titles sit for years. Product sales shows what sold in any period, so you can see which categories move and which do not. Customer returns are recorded against the original bill, and stock goes back to the shelf, which keeps the count and the cash right.

5Books with stationery

Most shops sell pens, notebooks and art supplies as well. One catalogue handles both, with units such as piece, packet and dozen where needed, and one set of reports shows the whole business. See also our page for stationery shops.

6Organising a large catalogue

Thousands of titles need a consistent method. Use the same pattern for names, such as title, author and class, so a search finds the right book whichever word the customer remembers. Categories by subject or grade help with the school rush. If you stock the same book from two publishers, add the publisher to the name so the two never share a stock figure.

7Counting stock after the season

After the school rush, count the shelves for the titles that sold most and enter any differences as adjustments. This keeps the numbers right for the next year, when you will rely on them for ordering. Stock history records the adjustment and who made it, and the stock valuation shows how much money is left in unsold books so you can plan returns to publishers.

★Get started in four steps

1. Add your best-selling titlesStart with the books you restock every year.
2. Add publishers as suppliersRecord balances and pay-by dates.
3. Prepare for the seasonSet minimums on textbooks you must never run out of.
4. Review sales by categorySee what moved and what sat.

!Good to know before you start