Dukaan POS
1A long list of tiny items
Hundreds of items cost Rs 10 to Rs 200 each, and several look alike. Categories such as pens, copies, art and office keep the list usable, search finds items by name, and product photos help staff pick the right size or colour. Pens sold singly can also be bought by the dozen or pack, and stock converts automatically between them.
| Item | Sold as | Example |
|---|---|---|
| Ball pens | piece, dozen, box | Rs 20 each, Rs 220 a dozen |
| Copies | piece, pack | Rs 90 each, pack of 12 |
| Files | piece, carton | Rs 150 each |
Stationery sales through the year
Example monthly index
2Planning for the school-season rush
Before the new term, stock the items that parents buy in one trip: copies, pens, pencils, covers. Last year's product sales report shows what sold in that season, so you can order the right quantities. Setting minimum levels on these items makes the low-stock list useful during the rush, when you have no time to walk the shelves.
Without a system
- Hundreds of small items
- Pens sold by pack and piece mixed up
- Season stock guessed
With Dukaan POS
- Packs convert to pieces
- Minimums on fast items
- Last season's sales to plan from
3Schools, offices and bulk buyers
Some customers buy in bulk and pay later: a school's stationery for the term, an office's monthly supplies. Record them as named customers, sell in Wholesale mode if you have a trade rate, and record the part payment and the due date. The balance and each payment stay with their name.
🧮 Carton to pieces calculator
Stock lives in one base unit, so any package converts cleanly.
4Counting items that move fast
With so many small items, perfect stock is unrealistic. Count the 30 fastest items every week and enter any difference as a count adjustment. The history keeps a reason with each change, which helps you spot items that disappear faster than they sell.
5Books and gifts
Many stationers also sell books, toys and gifts. They can be added as ordinary products in their own categories, with the supplier recorded. Bundles are simply a separate product with its own price.
6Pricing small items sensibly
With items that cost a few rupees, an extra rupee matters. Price loose items so the multiples work out in round numbers, and set the pack or dozen price slightly lower than the sum of the singles to reward larger purchases. Review the margin on your top ten items each season, because small cost increases from suppliers can quietly erase the profit on cheap goods.
★Get started in four steps
- Create categoriesSet up pens, copies, files, art and office.
- Add your top 100 itemsEnter units, packs and prices for the items that sell most.
- Set minimums before the seasonGive seasonal items a minimum level.
- Record bulk customersAdd schools and offices with credit and due dates.
!Good to know before you start
- Photocopying, printing and custom-order jobs are not tracked; only products are.
- There is no barcode scanning.
- There are no variants such as colour or size on one product; each is a separate product.
- Saving needs an internet connection.
?Questions about stationery shop billing software
Can I sell pens singly and by the dozen?
Yes. Keep stock in pieces and add a dozen package with its own price.
Can schools buy on credit?
Yes. Record them as named customers with part payments and due dates.
Does it track photocopy income?
No. It is for products, not service jobs.
Can I add photos of items?
Yes, you can add a product photo from your phone.
How do I prepare for the school rush?
Use last season's product sales report, set minimum levels on seasonal items and read the low-stock list daily.
Try Dukaan POS free for 7 days
Every feature switched on. No card needed. Set up in about a minute, then add your own products.
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