Dukaan POS
1Set a minimum, then forget it
On each product you can enter a minimum stock level in the product's own unit. When the stock reaches or falls below it, the product is flagged as low. For sugar sold in kilograms, you might set 40 kg; for tea sold in packets, 60 packets. Items with no minimum are simply not watched, so you can start with your best sellers and add others over time.
Sugar stock before the delivery arrives
Example: 12 kg sold a day, minimum set at 48 kg
2Where the warning appears
The Low stock card on the home screen counts the products below their minimum. The Stock screen shows a Low stock filter and a separate Out of stock count, and the notification bell lists each low item. The low-stock report lists them with current and minimum quantities so you can read it like a shopping list when you call your supplier.
Without a system
- You find out an item is finished when a customer asks
- Notes on scraps of paper
- Rush orders at a higher price
With Dukaan POS
- A list of items at or below their minimum
- One shopping list to call out to suppliers
- Orders placed before the shelf is empty
3Choosing a sensible minimum
A minimum should cover the days between ordering and delivery, plus a small buffer. If you sell 12 kg of daal a day and your supplier takes three days, 36 kg plus a day's buffer gives 48 kg. Our guide to reorder points explains the arithmetic, with a calculator.
🧮 When should I reorder?
Reorder point = daily sales x delivery days + a safety buffer.
4Out of stock is blocked, not hidden
A product with no stock cannot be sold, and the sell screen marks it as out of stock instead of letting the sale go through and leaving a negative figure. If the shelf actually has goods the app does not know about, a count adjustment puts the right quantity back in a few taps.
5Making the alert a habit
Alerts help most when they trigger a routine. A common one is to read the low-stock list each evening, note what to order, and phone the supplier in the morning. Over a few weeks the minimums settle at the right levels, and surprise stock-outs become rare.
6Mistakes to avoid
Three habits spoil low-stock alerts. The first is setting every minimum to the same number, which floods the list with items that do not matter. The second is ignoring seasonal items: before Ramadan or the wedding season, raise minimums for sugar, oil, rice and dates, then lower them afterwards. The third is never reviewing the list, so alerts become noise. Spend two minutes each evening, and treat anything on the list as a decision: order it, or change its minimum because it no longer sells.
★Get started in four steps
- Start with your top 20 itemsChoose the products that must never run out.
- Enter a minimum for eachUse your daily sales and the supplier's delivery time.
- Read the list each eveningOpen the low-stock report or the bell.
- Adjust the minimumsRaise any that you still ran short on.
!Good to know before you start
- The app does not place orders or message suppliers; it shows you what to order.
- Minimums are set per product by hand; they are not calculated automatically.
- Alerts are shown inside the app, not sent as SMS or WhatsApp messages.
- An internet connection is needed to open the app and see the figures.
?Questions about low stock alert software
What is low stock alert software?
It flags products whose stock has fallen to a level you set, so you can reorder before they run out.
Does it send me a message?
No. Low-stock items appear on the home screen, in the Stock screen, in the report and in the notification list inside the app.
Can I set a different minimum for every product?
Yes, each product has its own minimum.
What happens if stock reaches zero?
The item shows as out of stock and cannot be sold until stock is added.
Can I get a list to take to my supplier?
Yes. The low-stock report can be downloaded as PDF or CSV.
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