Frozen food store POS software for nuggets, parathas, kebabs and ice cream

1Packs, boxes and cartons

Frozen goods come in packs of 10, 20 or 40 pieces, packed into cartons. Add the carton as a package and sell individual packs, so a delivery of ten cartons raises the pack count automatically. Ice cream tubs and cones follow the same logic.

2Dates matter more

Frozen items have long dates but strict ones. Record the expiry on delivery and use the warning to rotate stock to the front of the freezer. Anything near its date can be sold at a line discount, which is better than writing it off.

3When the freezer fails

A power cut or a faulty compressor can spoil stock. Record the quantity as damage; it leaves saleable stock and appears as a loss in the net profit report. Having the figure on record helps with an insurance or repair discussion and shows the true cost of unreliable power.

4Supplier accounts

Frozen suppliers usually deliver to the shop on a schedule and expect payment within days. Record each delivery with the bill number, enter the payment and keep the pay-by date. Comparing their statement to your list prevents double charges.

5Selling to restaurants

Hotels and small restaurants buy frozen items in bulk. Offer a wholesale price and a khata; the dues report keeps their balances and dates in view so you can chase payments on a set day each week.

6Power cuts and backup costs

Generators and inverters are a major cost in frozen food. Record fuel and maintenance as expenses so that the net profit report includes them. Many owners learn that backup power accounts for a large share of their costs, which helps them decide whether to invest in a better freezer, a larger backup or a different stock mix.

7Promotions on dated stock

When products approach their date, discount them on the line and move them to the front of the freezer. Check the expiry warning list weekly, plan a small promotion for items due within a month and keep notes of what worked. Selling at a small discount returns more than writing off the whole lot.

8Getting set up

Start by entering your frozen products with carton and pack packages, then record the opening stock with dates from a count of the freezer. Set minimums for the fast sellers. From then on, each delivery adds stock and each sale reduces it. After the first week, compare the app's count with the freezer for a few items to confirm everything is aligned.

★Get started in four steps

1. Add products with carton packagesPack and carton units.
2. Record deliveries with datesExpiry on each lot.
3. Write off freezer lossesEnter damage with quantity.
4. Review the dues list weeklyFollow up with trade buyers.

!Good to know before you start